Your customer data is one of your organisation’s most valuable assets – but only if it’s accurate, secure, and properly managed.
Poor-quality data can damage your reputation, increase costs, and limit the success of your mail campaigns.
At Southern Mail, we understand that accurate, secure, and well-managed data is the foundation of successful mailing campaigns. Our comprehensive Data Services help you cleanse, process, and optimise your customer information – ensuring your communications are targeted, compliant, and cost-efficient.
Whether you’re preparing a direct mail campaign, transactional communications, or hybrid mail, our Data Services team ensures your data is accurate, secure, and ready to deliver results.
As part of the Service Graphics Group, we combine advanced data processing tools with robust security protocols — giving you peace of mind that your customer data is handled responsibly and efficiently.
Upload your customer data via our secure platform. All data is encrypted and handled by trained professionals.
We run comprehensive data health checks, remove duplicates, correct errors, and apply suppression files where required.
Our team applies Mailsort, address validation, and targeting logic to prepare your data for efficient mailing.
Once optimised, your data is seamlessly integrated into your mailing campaign — whether it’s for Hybrid Mail, Transactional Mail, or Direct Mail.
We help you remove duplicates, correct inaccurate details, and ensure addresses meet Royal Mail standards to avoid wasted postage.
Prevent mail from being sent to deceased individuals, gone-aways, or individuals who have opted out — protecting your brand reputation and maintaining compliance.
We can enrich your database with missing or updated information to improve targeting and campaign relevance
Our team applies Mailsort, walksort, and other postal optimisations to reduce postage costs and speed up delivery times
Your data is handled in full compliance with GDPR and Data Protection regulations, with secure infrastructure and audited processes.
We help you segment your customer data to create highly personalised, targeted mailing campaigns — maximising engagement and response rates.
Units C3 & C4, Westpark 26
Chelston
Wellington
TA21 9FN
United Kingdom
01823 587 336
info@southernmail.co.uk
